Exhibitor Toolkit
Table-Top Exhibitor Information
The Westin Cape Coral Resort at Marina Village | November 18–19, 2026
Your Table-Top Space Includes
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8-Foot
Back Drape
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6-Foot x 30-Inch
Draped Table
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Two
Side Chairs
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Company Identification Sign
Includes your company name and table number
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Carpeted Area
The showcase floor is fully carpeted
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Shipping and Advance Warehouse
All showcase shipments must be sent to the advance warehouse. Direct-to-hotel shipments will not be accepted and may be refused or delayed.
Warehouse receiving dates: Monday, October 19 through Friday, November 13.
Shipments received after Wednesday, November 11 will incur a 25% late fee. No shipments will be accepted after Friday, November 13.
Material handling rates:
More than 25 pounds or more than one package: $200 per 100 pounds, with a 200-pound minimum of $400.
One package under 25 pounds: $200 one way.
Tip: Consolidate shipments and meet the warehouse deadlines to reduce costs.
Move-In and Move-Out
Move-In
Tuesday, November 17: 6:00–8:00 p.m.
Wednesday, November 18: 8:00–11:30 a.m.
Exhibitors may hand-carry materials into their space. Carts, dollies, pallet jacks and other material-handling equipment may only be operated by C-1 employees.
Move-Out
Thursday, November 19: 4:00–6:00 p.m.
All outbound packages must be securely packed, taped and labeled before the exhibitor representative leaves the showcase.
Outbound Shipping Options
FedEx or UPS: Bring preprinted labels or send copies in advance to miked@c1tradeshowservices.com.
Another carrier: Schedule pickup by 5:00 p.m. on Thursday, November 19 and provide the carrier’s bill of lading.
Need shipping assistance? Contact jacob.hubbell@teamww.com for a transportation quote.
Remove old labels, attach new labels and submit all paperwork before leaving. Unlabeled or improperly packed materials may incur additional fees.
Wi-Fi, Electrical and Labor Services
MRCA will provide Wi-Fi during the Leadership Summit. Electrical service and select audiovisual equipment may be ordered through Encore.
Set-Up Labor: $135 per person, per hour during straight time or $202.50 per person, per hour during overtime.
Full booth set-up, teardown, packing and outbound preparation services are available for an additional 35% added to the applicable hourly labor rate.
Exhibitor Checklist
☐ Print and attach an advance warehouse label to every shipped item.
☐ Complete and return the payment authorization form.
☐ Send copies of preprinted UPS or FedEx labels to miked@c1tradeshowservices.com.
☐ Submit a labor order form when installation or dismantling assistance is needed.
☐ Bring outbound labels and a bill of lading when using a carrier other than UPS or FedEx.
Promotional Graphics
Important Fraud Warning: Individuals or companies may improperly use MRCA’s logo or claim to represent MRCA. These individuals are not affiliated with or authorized by MRCA. Exhibitors should not engage with them or respond to their emails or phone calls.
